Terms & Conditions for Use and Letting of the Halls - 2026

 

Introduction

In these terms “we”, “us” and “our” means Dunblane Cathedral, Kilmadock and Blair Drummond

Church of Scotland and “you”, “your” and “user” means the individual, group or organisation booking

and using the Halls.

 

Please read these terms carefully as they set out the terms and conditions under which we make

available the use of our Halls. By using the Halls, you agree that you have read and accept these terms

and conditions and that they will apply to your use.

 

Halls

In these Terms and Conditions, the term ‘Halls’ means all or any physical accommodation, furniture,

and equipment, and relevant services and facilities, within the Dunblane Cathedral Halls which

provide an extensive range of rooms, kitchen, pantry, toilet facilities, Wi-Fi and presentation facilities

available as resources for groups and organisations within our Congregation as well as the

community.

 

We employ Hall Management staff, and they are available to help and assist you.

 

Duties and Responsibilities for Hirers and Event Organisers

You are responsible for:

  • Reading in advance and acting upon the Cathedral Halls Health & Safety procedures andrelated Fire Safety and Fire Evacuation Procedures, and any standard Terms & Conditions of the hiring which relate to these. All are displayed in every room and corridor.
  • The safety of people in the Halls during the period of their hire or use of the Halls Facilities, supervising as necessary.
  • Designating a responsible person at each hiring/event who will take charge of evacuation in case of emergency.
  • Assuring that highly flammable substances are not brought into or used in any part of the Halls.
  • Seeking the consent of the Halls Management Committee before erecting any internal decorations that may contain combustible materials and ensuring that any allowed decorations are not placed near light fittings or heaters.
  • Checking that, if any portable electrical equipment is brought into the Halls, it is safe for use and has been PAT tested.
  • Hirers may have responsibilities above and beyond the above with regards to insurance and statuary requirements relating to their particular organisation or activity.

Persons attending events or activities will be expected to recognise that there is a duty on them to

comply with safety notices and evacuation procedures displayed in all rooms and corridors, as well as

instructions from their hirer or event organiser, and to accept responsibility to do everything they can

to prevent injury to themselves or others.

 

Safety

Smoking or vaping is not allowed anywhere in the Halls.

 

Fire exits must always be kept clear and all Fire extinguishers must be accessible and available for

use. Fire Regulation notices are posted in every room and their content must be followed carefully.

Please note full fire exit maps are detailed at the end of this document.

 

 

First Aid boxes are available at a number of locations throughout the Halls, and these locations are

listed on the Fire Regulation notices.

 

Accidents should be reported to the Halls Management staff and recorded in the Accident Book

available in the main corridor outside the kitchen.

 

The kitchen and pantries have specific instructions on display relating to environmental health and

general condition of use and these must be observed. (Note: A written list of ingredients for all foods served or sold in the Halls, must be provided and displayed.)

 

Any electrical equipment brought into the Halls must be in good condition and, where necessary, PAT

(Portable Appliance Testing) tested. Where appropriate, PAT testing certificates must be available to

Halls Management staff showing that such equipment has been successfully tested.

 

Equipment

Halls Management staff are not required to move any Halls furniture or equipment within the Halls but

will do so wherever possible.

 

Halls’ furniture and equipment can be moved by users of the accommodation but only in consultation

with Halls Management staff. Please note: Halls’ furniture and equipment must not be moved

between floors. All persons should exercise care in storage areas, both while removing and replacing

items. Each person is responsible for ensuring that any items they stack or replace on a shelf or floor

position cannot fall or be knocked over and so cause injury.

 

Equipment in the kitchen is intended for use with the main hall and The Well. If this equipment is

required in another part of the Halls, or if the kitchen facilities are required to serve another part of the

Halls, a specific request should be made with the booking, and the Hall Management Committee will

decide if the proposed use is possible.

 

Breakages should be reported to the Halls Management staff and in the Breakages Book available in

the main corridor outside the kitchen.

 

The kitchen and pantry areas should be left clean and tidy after use. We do not provide tea towels, so

please bring your own. Please note an additional charge of £50 will be applied to any organisation that

leaves the kitchen in an unclean or untidy condition. This charge would be to cover the cost of

additional cleaning required.

 

The serving of alcohol within the Halls is not permitted without our specific consent.

 

We kindly ask that no glitter is used within the Halls.